Just Checking In: Pitch Follow-up Email Templates After Meeting a Transmedia Agency

Hook: You left the meeting with a stack of business cards and a head full of ideas — now what?

You pitched at a café table, a festival lounge, or a glossy office at The Orangery or WME. The conversation was promising but noncommittal. You’re a creative or writer who wants the next step without sounding overeager, desperate, or legally naive. That post-meeting follow-up email is the tiny hinge that opens big doors — or quietly closes them. This guide gives you ready-to-send scripts and strategies tailored for transmedia outfits (think The Orangery), talent agencies (like WME), and the new reality of 2026 where IP, AI aids story development, and creator equity dominate every pitch table.

Why follow-up matters in 2026 transmedia pitching

Transmedia is IP-first, fast-paced, and relationship-driven. The Orangery’s January 2026 signing with WME made headlines because agencies are doubling down on transmedia IP that can scale across graphic novels, games, streaming, and live experiences. That means fewer cold calls and more curated outreach — and your follow-up often serves as the curator’s filter.

Also in 2026: production timelines compress, AI aids story development, and rights clarity is a dealmaker. You need follow-ups that are concise, legally savvy, and tuned to an agency’s decision rhythm.

Core follow-up strategy (the 5-step framework)

1. Send a thank-you within 24 hours. Gratitude + a one-line reminder of what you discussed.
2. Provide a clean, low-friction asset. One-pager, 30-second logline, or a 90-second sizzle link — small and easy to consume.
3. Ask one clear next-step question. Request a window (15 minutes), a point of contact, or permission to share a Bible under NDA.
4. Respect rights and signal transparency. Mention team, ownership, or pending rights options briefly if relevant.
5. Follow up on a cadence, not a nag. 24 hours → 3 days → 1 week → 2 weeks; adjust based on signals.

Before you hit send: checklist

• Have a one-page pitch and a 30-second logline ready.
• Compress your key asset into a link (Vimeo private / Google Drive with view-only / password-protected page).
• Confirm you aren’t promising rights you don’t control. If a third party owns part of the IP, say so.
• Use a CRM or a simple spreadsheet to track who said what and when.
• Personalize one sentence referencing the meeting to avoid sounding like mass mail.

Templates: Follow-up emails after a meeting with a transmedia agency (tailored)

1) Immediate thank-you (within 24 hours) — short & executive-friendly

Use this when you met an exec at WME or The Orangery and the call was brief.

Subject: Great meeting you — quick follow-up on [Title/IP name]

Hi [Name],

Thanks again for meeting today — I appreciated the chance to share the logline for [Project Title] and hear about The Orangery/WME’s recent focus on cross-platform sci-fi and comics IP.

Per our chat, here’s a one-pager and a 30-second logline if you’d like a quick refresh: [link — one-pager / 30s sizzle].

If this looks interesting, would you be open to a 15-minute call next week to discuss development paths or packaging options? I’m available Tues/Wed 10–2 ET.

Thanks again — looking forward to hearing your thoughts.

Best,

[Your name] | [Role] | [Contact] | [Link to portfolio/IMDB/website]

2) Post-meeting with a development team — mid-length, attach a Bible offer

Use this after a longer meeting where they asked for materials but didn’t commit.

Subject: Materials: [Project Title] — one-pager + sample chapter + rights note

Hi [Name],

Thank you for the thoughtful conversation on [day]. I enjoyed diving into character arcs and how the world of [Project Title] could expand into episodic, game, or live formats — especially around the [insert specific element they liked].

I’ve attached a one-pager and a sample chapter. If helpful, I can share the full series Bible under a simple mutual NDA — I’ve included a short note on current rights below.

• One-pager: [link]
• Sample chapter: [link]
• Rights note: I control primary English-language rights; audio and merchandise discussions are open and can be negotiated.

What would be a helpful next step on your side? A 30-minute development call, an intro to a producer, or a test pass on a pilot outline?

Appreciate your time — happy to work to your process.

Warmly,

[Your name] | [Contact]

3) Gentle nudge after silence (1–2 weeks)

Use this if you’ve sent materials but heard nothing.

Subject: Quick check-in on [Project Title]

Hi [Name],

Just checking in — did the one-pager and sample land ok? If now isn’t the right time, no worries — I’d love to stay on your radar and can follow up in a month. If you want a shorter version or an in-person pitch at the next market, I can prepare that.

Either way — thanks again for your time and the conversation at [event].

Best,

[Your name]

4) Response to warm interest — push for next step / meeting

Use this when someone says “we like this” but hasn’t set a meeting.

Subject: Next steps for [Project Title]

Hi [Name],

Thrilled to hear you’re interested. I can prepare a short pilot outline or a producer-ready pitch deck. Which would be more useful for your team right now?

Available slots for a 30-minute call: [list times]. If you prefer, I’ll send a 2-page deck and a 5-minute sizzle link by Friday.

Excited to collaborate,

[Your name]

5) Follow-up after a polite rejection — keep the door open

Use this to turn a “not right now” into a future opportunity.

Subject: Thanks — and a small ask

Hi [Name],

Thanks for the update and for taking the time to review [Project Title]. I appreciate your candid feedback — it’s helpful. If it’s okay, I’d love to send any future revisions or new projects your way in three months. Also, if there’s anyone on your team working on [specific genre/format] who’d value a short intro, an intro would be greatly appreciated.

All the best,

[Your name]

Phone & SMS scripts

Phone script: 60-second check-in

“Hi [Name], it’s [Your Name] — we met at [event]. I wanted to thank you again and see if you had any initial feedback on the materials I sent for [Project]. If you have a minute now, great; if not, when’s a better time for 10–15 minutes?”

Concise SMS / WhatsApp (use sparingly)

“Hi [Name] — [Your Name] here. I emailed the one-pager for [Project Title]. Quick check: did it land? If now’s a bad time, I’ll follow up next week.”

Note: Many agency execs dislike unexpected SMS. Use only if that was their preferred channel.

In-person lines for festivals, markets, or impromptu meetings

• Elevator opener: “I’m [Name]. I make [short genre/format]. Imagine [high-concept line]. Can I send a one-pager?”
• If they ask for materials: “Perfect — I’ll send a 1-page, a 90-second sizzle, and a clear rights summary. What’s the best email?”
• If they give a referral: “Fantastic. I’ll cc you on a short intro and a one-pager to make it effortless.”

Subject line swipe file (tested for 2026 inbox behavior)

• [Name] — 30s sizzle for [Project Title]
• One-pager + rights note: [Project Title]
• Follow-up: [Project Title] — quick next step?
• Thanks — short materials attached (ref: [event])
• [Mutual Contact] suggested I share this: [Project Title]

Advanced strategies & 2026 trends to use in your follow-ups

1) Mention platform-specific fits — quickly

In 2026, agencies and streamers aggressively package IP to platform needs. If your world maps to a streamer’s known slate (or to live/immersive), call that out in one line: “This story maps to 6 x 45’ high-concept sci-fi with game IP potential — suitable for hybrid streaming release + AR experiences.” You can also call out on-platform license terms or marketplace interest (see new on-platform licensing examples).

2) Be transparent about AI and tooling

Many teams use AI-assisted treatments and story generation. If you used generative tools for concept art, state it: “Note: concept art created with [tool]; characters and core story are original.” Agencies appreciate transparency during contract talks.

3) Lead with rights clarity

Post-2025, ownership is everything. A quick sentence in your follow-up about which rights you control reduces churn. Example: “I own all literary and adaptation rights for the original IP; merchandising rights are negotiable.” (If you’re packaging audio or publishing windows, the new on-platform license marketplaces are worth noting.)

4) Use a one-line ask

The most effective follow-ups contain a single, explicit ask. Vague “let me know” emails die in inboxes. Ask for a specific time, a decision maker intro, or permission to send a full bible under NDA. This one-line ask approach mirrors best practices used in rapid live enrollment and micro-event conversion, where a single clear CTA drives commitment.

Legal & ethical checklist for follow-ups

• Don’t promise exclusive rights you don’t have.
• If an NDA is requested, use a simple mutual NDA — don’t sign long form without counsel.
• Keep a record of who received what and when (email timestamps are your friend).
• Be honest about collaborators and third-party ownership; transparency builds trust.

“The Orangery’s partnership with WME in early 2026 signals a market where strong IP — especially multi-format-ready IP — moves quickly. Your follow-up is the moment to demonstrate you’re pitch-ready.” — practical takeaway

Case study: How a writer turned a 20-minute coffee chat into a development deal

Context: At a European festival in late 2025, a writer met a development exec from a boutique transmedia outfit. The writer followed the 24-hour thank-you, attached a one-pager and a two-minute sizzle, made a single ask (“15 mins to discuss packaging”), and in week two proposed a non-exclusive development pilot with a clear rights note.

Result: The studio requested a pilot outline and introduced the writer to a producer. Within months, a term sheet for development was on the table. Key moves: speed, clarity on rights, and low-friction assets.

Do’s and don’ts (quick reference)

Do

• Keep it short and useful (1–3 short paragraphs for execs).
• Attach one low-friction asset and a link to a sizzle if relevant.
• Follow up with a specific next-step ask.
• Track replies and update your outreach plan.

Don’t

• Send heavy PDFs or long bibles without permission.
• Use hyperbole — “next Marvel” promises hurt credibility.
• Overuse SMS or uninvited WhatsApp messages.
• Assume an agency owns more rights than you offered.

Actionable checklist: Your next 48 hours

1. Within 24 hours: Send a customized thank-you with a one-pager link.
2. Within 48 hours: Upload a password-protected sizzle or one-page pitch; prepare an NDA template if asked.
3. Day 3–7: Send a single-question follow-up if no response.
4. Week 2: If silence continues, send a brief value-add (new art, cast idea, or updated logline) to re-open dialogue.

Final practical templates (copy/paste friendly)

Short executive email

Subject: Quick follow-up: [Project Title]

Hi [Name],

Great meeting you at [event]. Here’s a 1-page and a 2-minute sizzle: [link]. Can we schedule 15 minutes next week to talk production intent or packaging?

Thanks,

[Your Name]

One-week check-in

Subject: Checking in — [Project Title]

Hi [Name],

Just checking this made it to you. I’m happy to tailor materials for your team (short deck, pilot outline, or treatment). Which would you prefer?

Best,

[Your Name]

Closing thoughts: why the follow-up is your creative currency

In 2026, agencies like WME and transmedia shops like The Orangery are operating at velocity. They want creators who are prepared, transparent, and easy to work with. Your follow-up shows not just how good your idea is, but how professionally you’ll handle collaboration, rights, and timelines. The templates above are designed to be adaptable — edit to match tone, format, and the relationship stage.

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